Email help
- Email help
How to scan to email
Send a paper document by email using a printer, an iPhone, an Android phone, Windows or a Mac.
- Email help
How to make a business email
Get [email protected]: pick a domain, choose a provider, and set it up, with current prices.
- Email help
How to encrypt email in Outlook
Exact steps for new Outlook, classic Outlook, Outlook.com and Microsoft 365, and what the recipient sees.
- Email help
Where is the spam folder in Gmail?
Find Gmail's Spam folder on a computer, Android or iPhone, and rescue real emails stuck there.
- Email help
Where is the junk folder in Outlook?
Find Junk Email in every version of Outlook, mark messages Not junk, and stop it happening again.
- Email help
Email name ideas
Simple formulas for a personal or business email name that is easy to say, spell and remember.
- Email help
How to send encrypted email in Gmail
What Gmail already encrypts, how to use Confidential mode, and when you need S/MIME.
- Email help
Professional email sign-offs
The right closing for every kind of email, from "Best" to "Thanks in advance", and which ones to avoid.
- Email help
How to write an email
A simple 6-part structure that works for work, school and personal email, with copy-ready examples.
- Email help
Best email app for iPhone
Apple Mail, Gmail, Outlook, Spark, Proton and more, compared by price, strengths and catches.
- Email help
How to format an email
Layout, spacing, fonts, bullet points and subject-line capitalization, the way readers expect.
- Email help
Out-of-office message examples
Copy-ready out-of-office replies for vacation, sick days, holidays and leave, plus setup in Gmail and Outlook.
- Email help
Best free email services
Gmail, Outlook.com, Yahoo, Proton, iCloud, Zoho and more: free storage, limits and who each suits.
- Email help
Is spam the same as junk mail?
What the words mean, why your email app uses one or the other, and where the word "spam" came from.
- Email help
Free email with your own domain
Three ways to get [email protected] for free or nearly free, and the catch with each.
- Email help
Is EmailNa a temporary email service?
No. How emailna.net differs from look-alike throwaway domains such as emailna.co, and how to block them.
- Email help
Best email client for Linux
Thunderbird, Betterbird, Evolution, Geary, KMail, Mailspring and terminal clients compared, with which to pick.
- Email help
Is a Gmail address taken?
The only reliable way to see if a Gmail username is free, the username rules, and what to try when yours is taken.
- Email help
How to pin an email in Gmail
Gmail has no pin button. The Starred first inbox keeps chosen emails at the top instead.
- Email help
Activation email not arriving?
Why sign-up confirmation and activation emails do not show up, how to get a new one, and how to tell a real one from a scam.
- Email help
Valid email characters and length
Which characters an email address may contain, maximum length, and whether hyphens, dots and plus signs are allowed.
- Email help
Gmail aliases and plus addressing
Free Gmail aliases with + and dots, how "Send mail as" works, why aliases stop working, and the 2027 change.
- Email help
Create a Yahoo email account
Step by step sign-up for a free Yahoo Mail address, what you need, and what storage you get in 2026.
- Email help
Create a Gmail account
Make a new Gmail address step by step, with or without a phone number, plus a second account for work or a child.
- Email help
Was my email in a data breach?
How to check if your email address or passwords were leaked, and the five things to do right away if they were.
- Email help
Send an email anonymously
The honest options for sending email without your name or real address on it, and what can still identify you.
- Email help
Free email without a phone number
Which email providers let you sign up without giving a phone number in 2026, and which always ask.
- Email help
Gmail SMTP settings
Gmail SMTP, IMAP and POP server names and ports, app passwords, the Workspace SMTP relay, and sending limits.
- Email help
Business email hosting compared
Google Workspace, Microsoft 365, Zoho, Proton, Fastmail and budget hosts compared by price, storage and who each suits.
- Email help
"We can't verify this email came from the sender"
What the Outlook unverified-sender warning means, whether the email is dangerous, and how senders make it go away.
- Email help
Create a new folder in Outlook
Make folders and subfolders in new Outlook, Outlook.com, classic Outlook, Outlook for Mac and the Outlook phone app.
- Email help
Email signature examples
Copy-ready signatures for students, job seekers, CEOs and small businesses, and how to add one in Gmail and Outlook.
- Email help
Create a group email in Gmail
Make a contact group (label) so you can email everyone by typing one name, or set up a Google Group as a mailing list.
- Email help
Create a contact group in Outlook
Steps for a contact list or contact group in new Outlook, Outlook.com and classic Outlook, so you can email everyone at once.
- Email help
Select all emails in Gmail
Select every email in a folder or search on a computer, and in the Gmail app about 50 at a time.
- Email help
Gmail folders, labels and rules
Gmail uses labels instead of folders. How to make a label, move emails into it and create rules (filters) that sort mail for you.
- Email help
Delete emails in bulk in Gmail
Delete thousands of old or unwanted emails at once with searches, select-all and a few safety checks.
- Email help
Recover deleted emails in Gmail
Where deleted Gmail messages go, how to get them back within 30 days, and what to try if they are missing.
- Email help
Sort Gmail by sender
Gmail has no sort-by-sender button. Four ways to see every email from one person in seconds.
- Email help
Can't sign in to Gmail? Fixes
What to do when Gmail will not let you in, will not load, or the app stops syncing.
- Email help
The history of email
From a 1965 MIT computer to 4.6 billion users: who invented email, the first spam, and every major email service.
- Email help
Webmail vs email: the difference
Email is the system; webmail is reading it in a browser; an email app is a program on your device. When to use each.
- Email help
How to schedule an email
Schedule emails in Gmail, Outlook, Apple Mail, Yahoo and more, which services cannot, and the best reasons to send later.
- Email help
Write emails by voice
Dictate emails instead of typing on Windows, Outlook, Mac, iPhone and Android, plus the words that add punctuation.
- Email help
Why attachments go to spam
Why emails with attachments are treated as risky, the file types Gmail and Outlook block, and how to send files without landing in spam.
For senders
- For senders
Verify an email address free
Five free ways to check one address or a small list, what each check can and cannot tell you, and when to pay.
- For senders
Check if an email is valid
How to test whether an address is real without sending anything, and what each result means.
- For senders
Soft bounce vs hard bounce
The difference, the error codes behind each, and exactly what to do with each type.
- For senders
NeverBounce vs ZeroBounce vs Veml
Prices, free credits, result types and guarantees side by side, checked against each company's own pages.
- For senders
B2B sales email verification
How sales teams verify prospect emails, handle catch-all company domains, and stay within the law.
- For senders
How many cold emails per day?
Safe daily limits per inbox and per domain, Gmail and Workspace hard limits, and how to ramp up.
- For senders
How to clean an email list
A 7-step routine to remove bad, risky and inactive addresses before your next send.
- For senders
Email bounce-back messages
What "Address not found" and "Delivery has failed" mean, how to read them, and how to fix the cause.
- For senders
Email list hygiene best practices
The habits that keep a list healthy all year: double opt-in, sunset policies, and avoiding spam traps.
- For senders
Primary domain vs cold email domain
Why outreach usually goes out from a separate domain, how to name it, and how to set it up properly.
- For senders
EmailHippo alternatives
What EmailHippo costs and offers, and when NeverBounce, MillionVerifier or Veml fits better.
- For senders
MillionVerifier alternatives
How MillionVerifier charges, its refund guarantee and its limits, plus other options.
- For senders
Email verification statuses explained
Valid, invalid, catch-all, unknown, disposable, role, spam trap: what each means and what to do.
- For senders
Spot disposable email addresses
How to tell a throwaway address from a real one, why it hurts your list, and how to keep them out.
- For senders
Email deliverability checklist
Everything Gmail, Yahoo and Outlook check before they decide inbox or spam, in one list.
- For senders
Email many people without showing addresses
Use Bcc in Gmail and Outlook, the recipient limits, and when to switch to mail merge or a newsletter tool.
- For senders
The history of email marketing
From the first spam in 1978 to Mailchimp, Klaviyo and today's sender rules: every major email marketing service and the billion-dollar deals.
- For senders
Subject lines and spam words
What really sends email to spam, the words and habits to avoid, and subject lines that get opened, with before-and-after examples.
- For senders
What is BIMI?
How brands get their logo next to their emails in Gmail, Yahoo and Apple Mail, what it requires, and whether it is worth it.